Wage Statement and Information Return Reporting Requirement for Payers

NOTE: This Article Has Been Replaced by a Revised Article Dated November 7, 2014. See the new article...

Employers and payers doing business in Wisconsin are required to file wage statements (Forms W-2) and information returns (e.g.,1099-MISC) with the Wisconsin Department of Revenue (DOR).

As we continue our efforts to fight fraud, we want to ensure the information you send matches the information reported by the payee. Please review and follow the requirements below to submit wage statements and information returns for payments made in 2014.

If you do not follow these requirements, we will reject electronic returns with incomplete or incorrect information and give you a reject reason so you can correct the information and resubmit.

We will not return incorrect or incomplete returns filed on paper. If you filed on paper, we will send you a letter asking you to correct and resubmit the corrected forms.

For more information on filing requirements, see Publication 117, Guide to Wisconsin Wage Statements and Information Returns.

Thank you for your cooperation.

Wage Statements and Information Return Reporting Requirements
Required
information
Send
information
Required
format for paper filers
Do not
send
  • 15 digit Wisconsin withholding number (Except for those who did not withhold and are not required to be registered)
  • Nine digit federal employer identification number (FEIN)
  • Wisconsin as top state (if possible)
  • Legal name must match numbers above

IMPORTANT
Please register or make any name changes before sending information returns.

Electronic

  • If you file 50 or more wage statements or information returns, you must file them electronically. See Publication 117 for "How to File."

Paper

  • If you file less than 50, we encourage you to file electronically. Otherwise, mail them to the following address:

    Mail to
    Wisconsin Department of Revenue
    PO Box 8920
    Madison, WI 53708-8920

    Do not send to any other address

  • No more than four statements or returns per page
  • Page no larger than 8.5"x11"
  • Page no smaller than 2.75" high or 4.25" wide
  • Data must be in similar location of federal form on IRS website
  • We will not accept text lists. Must be in form format.
  • 1096-federal transmittal form
  • WT-7 already electronically filed
  • WT2
  • Correspondence
  • Returns you are not changing with W-2c
  • Forms W-2 with no Wisconsin connection if paper filing
  • Old version of WT-7
  • CDs, magnetic tapes or transmit non-SSA PDFs
  • 1099-DIV or 1099-INT if no Wisconsin withholding (do not include on WT-7)

Page last updated July 15, 2014