Treasurer's Settlement Sheet

  1. What is the Treasurer's Settlement Sheet?
  2. Am I required to file a Treasurer's Settlement Sheet?
  3. What is the deadline for filing the Treasurer's Settlement Sheet?
  4. How do I submit the Treasurer's Settlement Sheet?
  5. Do I need a PIN number or password when using the File Transfer method?
  6. Will my data be encrypted or otherwise protected when it's transmitted over the Internet?
  7. Will I receive a confirmation receipt after submitting the Settlement Sheet?
  8. What information do I need to fill out the Treasurer's Settlement Sheet?
  9. What if the Treasurer's Settlement Sheet and the Statement of Taxes (SOT) do not reconcile?
  10. Can I amend the Treasurer's Settlement Sheet?

  1. What is the Treasurer's Settlement Sheet?

    The Wisconsin Department of Revenue (DOR) provides this sheet (Form PC-501) to assist municipalities with the February settlement. DOR uses the completed form to verify tax collections compared to the taxes levied according to municipal records. DOR also uses it to identify and resolve discrepancies. The Treasurer's Settlement sheet should reconcile with the Statement of Taxes.

  2. Am I required to file a Treasurer's Settlement Sheet?
    • February settlements - Yes. Under state law (sec. 74.25, Wis. Stats.), counties must submit a Treasurer's settlement sheet for municipalities with February settlements to DOR by March 15.
    • August settlements – Under state law (sec. 74.30, Wis. Stats.), if you have an August settlement, submitting a Treasurer's Settlement is optional.
  3. What is the deadline for filing the Treasurer's Settlement Sheet?
    • March 15 – If your municipality has a February Settlement, DOR must receive the completed form by March 15
    • Also provide a copy to the municipal clerk and treasurer, and the county treasurer
  4. How do I submit the Treasurer's Settlement Sheet?

    You must electronically file (e-file) the Treasurer's Settlement Sheet with DOR. There are two methods available to e-file this form:

    1. File transfer – You may use this method if your county has an approved file format
      • Visit the Government E-Services File Transfer page
      • Select "Ready to Transfer" under "Treasurer's Settlement Sheet File Transmission"
      • Submit your file
      • Save your receipt number
      • If there is a problem with your file, we will contact you
    2. E-file form – You may e-file this form. Many fields automatically calculate and/or pre-fill based on values reported to DOR on other forms (ex: SOT, Apportionments)
      • Visit the Government E-Services Online Filing page
      • Select the "Treasurer's Settlement Sheet" (PC-501)
      • Enter the required information and submit to DOR
      • Print and/or save a copy for your records, including your confirmation number
  5. Do I need a PIN number or password when using the File Transfer method?

    No. You are not required to use a PIN number or password, or pre-register.

  6. Will my data be encrypted or otherwise protected when it's transmitted over the Internet?

    Yes. Your data is protected during transmission. The file posts through HTTPS (Hypertest Transfer Protocol Secure) to a web server and the data is protected with SSL (Secure Sockets Layer) 128bit encryption. This encrypted protocol is the same standard used for Internet financial transactions.

  7. Will I receive a confirmation receipt after submitting the Settlement Sheet?

    File transfer method:

    • Successful transfer - Yes. If your submitted file transferred successfully, you will receive a notification ("OK Transfer Complete") DOR accepted the file. If there are errors or we cannot process the file, we will contact you.
    • Unsuccessful transfer - If your file did not transfer, you will receive a notification stating that errors exist and must be corrected before submitting
    E-file form- After submitting a complete and error-free form, you will see a date stamp and confirmation number. Save and/or print the form for your records.

  8. What information do I need to fill out the Treasurer's Settlement Sheet?

    For detailed instructions, review the "Instructions - Tax District Treasurer's Settlement Sheet" document located on our "County Forms" web page.

  9. What if the Treasurer's Settlement Sheet and the Statement of Taxes (SOT) do not reconcile?

    The Treasurer's Settlement Sheet and the SOT should reconcile. If they do not, you must:

    • Notify the municipality
    • Provide DOR with a detailed explanation why the Treasurer's Settlement Sheet does not reflect what is reported on the SOT
    • If the discrepancy is due to incorrect information on the SOT, amend the SOT to correct any identified errors

  10. Can I amend the Treasurer's Settlement Sheet?

    Yes. You can e-file an amended Treasurer's Settlement either using the file transfer method or the e-file form. If a municipality has a duplicate file transfer, DOR recognizes it as amended.

    Note: When using the e-file form, you must click "Amended" checkbox, complete the required information and submit. Print and/or save the amended copy for your records.

For more information contact:

WISCONSIN DEPARTMENT OF REVENUE
Local Government Services Bureau
Mail Stop 6-97
P.O. Box 8971
Madison, WI 53708-8971
Telephone: (608) 261-5341 or (608) 261-5374
Fax: (608)264-6887
E-mail additional questions to lgs@revenue.wi.gov

Last updated March 21, 2014