Form W-2, W2-G, WT-7, 1099-MISC and 1099-R File Transmission

  1. Do I mail the Form WT-7, or can I send it electronically?
  2. Do I need a personal identification number PIN) or password to transfer my W-2 file?
  3. Is data transmitted over the Internet encrypted or otherwise protected?
  4. Will I receive a confirmation receipt after I upload a W-2 and 1099 report file?
  5. If I am filing Forms 1099 electronically with the Internal Revenue Service (IRS), do I also file need to file a copy of these forms with the state of Wisconsin?
  6. Is there a way to enter or key individual W-2s through your website?

  1. Do I mail the Form WT-7, or can I send it electronically?

    You must file Form WT-7 electronically. There are two electronic filing options:

    If you have been given an electronic filing waiver, you may use Form WT-7. Note: We will immediately acknowledge WT-7 forms filed electronically.

  2. Do I need a personal identification number (PIN) or password to transfer my W-2 file?

    No. You do not need a PIN or password to file Form W-2s.

  3. Is data transmitted over the Internet encrypted or otherwise protected?

    Yes. The file is posted by HTTPS to a web server and the data is protected with SSL 128bit encryption. This standard is also used for Internet financial transactions.

  4. Will I receive a confirmation receipt after I upload a W-2 and 1099 report file?
    • You will see confirmation the file transferred successfully ("OK Transfer Complete") along with a confirmation number and time stamp showing when we received the file.
      • Print a copy if this screen for your records.
    • There is no email confirmation.
    • If we have problems with your file, we will contact you.
  5. If I am filing Forms 1099 electronically with the Internal Revenue Service (IRS), do I also need to file a copy of these forms with the state of Wisconsin?

    Payers must file certain types of 1099s with the Wisconsin Department of Revenue unless the payer participates in the Combined Federal/State Filing (CF/SF) program.  However, if the 1099 has Wisconsin withholding, you must file the 1099 directly to the Wisconsin Department of Revenue.

    See Publication 117, Guide to Wisconsin Wage Statements and Information Returns, for specific reporting information.

    To sign up for the CF/FS program, contact the IRS and have them provide a letter to you granting authorization to participate in the program.  For more information, see IRS Publication 1220.

  6. Is there a way to enter or key individual W-2s through your website?
    • You can enter individual W-2s through My Tax Account, if you file an annual reconciliation.
    • We also accept the W-2 PDF files created on the Social Security Administration (SSA) website. If you are a small business, you can key in and file your W-2s at the SSA website and submit the PDF file to us through our website. See the instructions below.

    To file your W-2 forms electronically:

    1. Go to the SSA website at ssa.gov/employer/.
    2. Go to the "Business Services Online" box.
    3. Choose "Register" or "Complete a phone registration."
    4. Create your PIN and password.
    5. Complete W-2s on the SSA website using the tutorials and instructions.
    6. Save the Portable Document Format (PDF) file on your PC.
    7. Go to our W-2 Online filing page at revenue.wi.gov/eserv/w-2.html and follow the instructions for transmitting a PDF file.
    8. Click "Ready to transfer SSA PDF", select "W2 PDF" in the drop down box, browse and locate the file on your PC and click "Transfer."

    Note: We can only accept PDF generated W-2 files created at the SSA website. We will not accept any other type of PDF generated W-2 file.

FOR MORE INFORMATION PLEASE CONTACT:

Wisconsin Department of Revenue
Customer Service Bureau
PO Box 8949
Madison, WI 53708-8949
Telephone: (608) 266-2776
Email: DORW-2DataQuestions@revenue.wi.gov

January 3, 2014