Form W-2, W2-G, WT-7, 1099-MISC and 1099-R File Transmission

  1. Do I mail the Form WT-7, or can I send it electronically?
  2. Do I need a personal identification number PIN) or password to transfer my W-2 file?
  3. Is data transmitted over the Internet encrypted or otherwise protected?
  4. Will I receive a confirmation receipt after I upload a W-2 and 1099 report file?
  5. If I am filing Forms 1099 electronically with the Internal Revenue Service (IRS), do I also file need to file a copy of these forms with the state of Wisconsin?
  6. Is there a way to enter or key individual W-2s through your website?
  1. Do I mail the Form WT-7, or can I send it electronically?

    You must file Form WT-7 electronically. There are two electronic filing options:

    If you have been given an electronic filing waiver, you may use Form WT-7. Note: We will immediately acknowledge WT-7 forms filed electronically.

  2. Do I need a personal identification number (PIN) or password to transfer my W-2 file?

    No. You do not need a PIN or password to file Form W-2s.

  3. Is data transmitted over the Internet encrypted or otherwise protected?

    Yes. The file is posted by HTTPS to a web server and the data is protected with SSL 128bit encryption. This standard is also used for Internet financial transactions.

  4. Will I receive a confirmation receipt after I upload a W-2 and 1099 report file?
    • You will see confirmation the file transferred successfully ("OK Transfer Complete") along with a confirmation number and time stamp showing when we received the file.
      • Print a copy if this screen for your records.
    • There is no email confirmation.
    • If we have problems with your file, we will contact you.
  5. If I am filing Forms 1099 electronically with the Internal Revenue Service (IRS), do I also need to file a copy of these forms with the state of Wisconsin?

    Payors do not need to file Forms 1099 with Wisconsin if the following is true:

    • No Wisconsin tax was withheld and you the 1099s to the SSA/IRS (this reporting waiver does not apply to rent and royalty payments), or
    • You participated in the Combined Federal/State filing program.

    Note: The IRS will send us the information.

  6. Is there a way to enter or key individual W-2s through your website?
    • You can enter individual W-2s through My Tax Account.
    • We also accept the W-2 PDF files created on the Social Security Administration (SSA) website. If you are a small business, you can key in and file your W-2s at the SSA website and submit the PDF file to us through our website. See the instructions below.

    To file your W-2 forms electronically:

    1. Go to the SSA website at ssa.gov/employer/.
    2. Go to "Business Services Online."
    3. Choose "Register" or "Complete a phone registration."
    4. Create your PIN and password.
    5. Complete W-2s on the SSA website using the tutorials and instructions.
    6. Save the Portable Document Format (PDF) file on your PC.
    7. Now go to our W-2 Online filing page at revenue.wi.gov/eserv/w-2.html and follow the instructions for transmitting a PDF file.
    8. Click "Ready to transfer SSA PDF", select "W2 PDF" in the drop down box, browse and locate the file on your PC and click "Transfer."

    Note: We can only accept PDF generated W-2 files created at the SSA website. We will not accept any other type of PDF generated W-2 file.

FOR MORE INFORMATION PLEASE CONTACT:

Wisconsin Department of Revenue
W-2 Coordinator
P.O. Box 8906
Madison, WI 53708-8906
Telephone: (608) 267-3327
Email Additional Questions

Last updated January 2, 2013